Mental Health Association
of Mercer County

Property Manager – Mental Health Association of Mercer County (MHAMC)

Position: Property Manager
Status: Non-exempt, Part-time

Reports To: Executive Director
Hours: 12-16 hours per week (on-site, flexible scheduling, may need to respond to emergencies outside scheduled hours).  Additional hours may be considered during unit turnovers, inspections, or special projects upon request.
Compensation: $20-25 per hour plus paid time off, based on experience and skills

 

Properties Covered

• Single family home with a respite unit in detached garage

• Two residential houses containing four apartments

• Office building connected to a rooming home

• Additional units may be added in the future as funding allows

• All properties are less than 1 block from the office building

 

Key Job Responsibilities

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Property Oversight and Maintenance

• Complete routine and preventative maintenance tasks

• Perform basic repairs including drywall repair, painting, fixtures, minor plumbing, and minor electrical

• Maintain maintenance logs and documentation

• Conduct and document monthly walkthroughs and inspections for safety and cleanliness

• Perform or manage vendor relationships for groundskeeping tasks

• Carry an emergency maintenance phone for rare after-hours issues and respond to emergencies impacting safety or habitability (i.e. water main break, no heat in winter, electrical dangers).  After-hours response is limited to true safety or habitability issues and does not include routine maintenance requests and time will be compensated or hours flexed.

 

Vendor and Contractor Coordination

• Identify work that should be contracted versus completed in house

• Obtain quotes for specialty or capital repairs

• Contribute to vendor selection process

• Coordinate vendor access and follow up on completed work
   

Inspections and Compliance

• Prepare units for fire, code, and NOOP inspections

• Track inspection findings and ensure corrective actions are completed

• Complete required evaluations and documentation on schedule
   

Tenant and Occupancy Support

• Serve as the primary point of contact for tenant maintenance requests

• Escalate serious tenant concerns to the Executive Director

• Assist with rent determinations and collection per agency policy

 

Turnover and Unit Readiness

• Coordinate rental clean outs between tenants and prepare units for new occupancy

• Prepare leases and coordinate lease signatures as appropriate

 

Purchasing and Documentation

• Purchase supplies locally as needed within established purchasing limits

• Maintain organized records of repairs, inspections, and invoices

• Provide regular status updates to the Executive Director as requested

• Follow confidentiality and access policies

• Follow MHAMC purchasing policies and act with responsible and ethical purchasing practices

 

Qualifications

 

Required Qualifications

• Ability to perform basic plumbing, electrical, and carpentry tasks including drywall patching, painting, caulking, replacing fixtures, appliance basic repair and replacements, replacing faucets or toilets, clearing simple clogs, replacing supply lines, installing sinks if no pipe modification, replacing outlets, switches, covers and plates, replacing light fixtures, resetting or replacing breakers as appropriate, replacing smoke and CO detectors

• Reliable transportation, valid driver’s license, and ability to be added to corporate driving insurance

• Comfort working with tenants experiencing mental health challenges or other disabilities

• Good organizational and communication skills

• Professional representation of the organization with vendors and outside auditors

• Ability to work independently and exercise good judgment

• Basic computer skills

• Lifting to 45 lbs and walking stairs is required

 

Helpful Qualifications

• Previous experience in property maintenance, facilities management, or related field

• Experience with nonprofits

• Knowledge of Sharon, PA local housing codes or inspections
   

What Success Looks Like

• Fewer emergencies due to proactive maintenance

• Clean inspection outcomes with minimal follow up

• Safe, functional units and clear communication with staff